Question 1

The tapered rectangular or rounded extension at the top of a file folder is the ____.

Accepted Answer

A)   extension
B)   tab
C)   label
D)   guide
E)   handleF) B) and E)
G) A) and E)

Question 2

For security reasons, only the licensed practitioner and the office manager in the medical office have keys to the file room, where the patients' medical records are stored. The licensed practitioner is at a medical conference for the next two days. This morning, when you arrive to open the office, the answering service tells you there is a message from the office manager saying that she will not be in today because a family emergency required her to fly to her daughter's house in another state last night. She did not leave instructions for how to access the files or a number at which she could be reached. What should you do?

Accepted Answer

A)   Cancel all patient appointments for the next two days
B)   Attempt to contact the practitioner for instructions
C)   Call security and ask them for advice
D)   Record all patient information on scraps of paper until the files can be accessed
E)   Call a meeting of all staff and ask for suggestionsF) A) and B)
G) C) and E)

Question 3

If you misplace a patient record, you should ________ your steps from the last place you knew the record's location.

Accepted Answer

The answer of If you misplace a patient record, you...

Question 4

A horizontal file that often features doors that flip up and pullout drawers is called a ____.

Accepted Answer

A)   rotary circular file
B)   vertical file
C)   lateral file
D)   compactable file
E)   filing shelfF) B) and D)
G) B) and C) C

Question 5

Regardless of the filing system used by a medical office, all patient records should be placed in some sort of ________ order.

Accepted Answer

The answer of Regardless of the filing system used by...

Question 6

A numeric filing system ____.

Accepted Answer

A)   is not used when patient confidentiality is especially important
B)   organizes records according to the patient's last name
C)   is the only practical system for a large practice
D)   may include numbers that indicate where in the filing system a file can be found
E)   is based primarily on datesF) B) and E)
G) B) and D)

Question 7

Two types of files that are good options when space is limited are ____.

Accepted Answer

A)   vertical and lateral
B)   compactable and horizontal
C)   rotary circular and compactable
D)   vertical and rotary circular
E)   rotary circular and horizontalF) A) and D)
G) A) and C)

Question 8

What is the most common filing system used in a numeric filing system?

Accepted Answer

A)   Terminal digit
B)   Middle digit
C)   Chronological
D)   Color-coding
E)   UnitF) B) and E)
G) A) and B)

Question 9

The first step in the filing process is ____.

Accepted Answer

A)   coding
B)   inspecting
C)   sorting
D)   storing
E)   indexingF) D) and E)
G) C) and D)

Question 10

When recreating a lost patient record, you should note on the record that it is a(n) ________ record.

Accepted Answer

duplicate

Question 11

The most common options for filing equipment are shelves and ________.

Accepted Answer

The answer of The most common options for filing equipment...

Question 12

When patient records are kept electronically, it is important to ________ files to prevent loss of information if the computer's hard drive crashes.

Accepted Answer

The answer of When patient records are kept electronically, it...

Question 13

Which of the following is a disadvantage of housing files in boxes?

Accepted Answer

A)   They require more floor space.
B)   They do not remain in one location and are easily misplaced.
C)   They are often long, sometimes extending the full length of a wall.
D)   They cannot be moved.
E)   They are more expensive than other filing systems.F) B) and E)
G) A) and B)

Question 14

Coding by ________ helps to distinguish files within a filing system, such as all patients who are on Medicare.

Accepted Answer

The answer of Coding by ________ helps to distinguish files...

Question 15

Some medical offices keep older patient records and insurance records in __________ files

Accepted Answer

The answer of Some medical offices keep older patient records...

Question 16

Which of the following is used when there is a need to distinguish files within a filing system?

Accepted Answer

A)   Out guides
B)   File guides
C)   Color-coding
D)   File sorters
E)   IndexingF) D) and E)
G) A) and B)

Question 17

The final step in the filing process is ____.

Accepted Answer

A)   indexing
B)   inspecting
C)   cross-referencing
D)   coding
E)   storingF) B) and E)
G) A) and C)

Question 18

How often should the office tickler file be checked?

Accepted Answer

A)   Three times a day
B)   Daily
C)   Every other Friday
D)   Once a month
E)   Every three monthsF) C) and D)
G) D) and E)

Question 19

To protect the security of filing shelves that are located in a file room, you can ________ the file room.

Accepted Answer

lock

Question 20

Which of the following is a filing system that is best used by only one person at a time?

Accepted Answer

A)   Boxes
B)   Filing cabinets
C)   Rotary circular files
D)   Compactible files
E)   Filing shelvesF) B) and D)
G) A) and D)

Exam 13: Managing Medical Records

The tapered rectangular or rounded extension at the top of a file folder is the ____.

Correct Answer
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Correct Answer
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If you misplace a patient record, you should ________ your steps from the last place you knew the record's location.

Correct Answer
verified

A horizontal file that often features doors that flip up and pullout drawers is called a ____.

Correct Answer
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C

Regardless of the filing system used by a medical office, all patient records should be placed in some sort of ________ order.

Correct Answer
verified

A numeric filing system ____.

Correct Answer
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Two types of files that are good options when space is limited are ____.

Correct Answer
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What is the most common filing system used in a numeric filing system?

Correct Answer
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The first step in the filing process is ____.

Correct Answer
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When recreating a lost patient record, you should note on the record that it is a(n) ________ record.

Correct Answer
verified
duplicate

The most common options for filing equipment are shelves and ________.

Correct Answer
verified

When patient records are kept electronically, it is important to ________ files to prevent loss of information if the computer's hard drive crashes.

Correct Answer
verified

Which of the following is a disadvantage of housing files in boxes?

Correct Answer
verified

Coding by ________ helps to distinguish files within a filing system, such as all patients who are on Medicare.

Correct Answer
verified

Some medical offices keep older patient records and insurance records in __________ files

Correct Answer
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Which of the following is used when there is a need to distinguish files within a filing system?

Correct Answer
verified

The final step in the filing process is ____.

Correct Answer
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How often should the office tickler file be checked?

Correct Answer
verified

To protect the security of filing shelves that are located in a file room, you can ________ the file room.

Correct Answer
verified
lock

Which of the following is a filing system that is best used by only one person at a time?

Correct Answer
verified

Exam 13: Managing Medical Records

The tapered rectangular or rounded extension at the top of a file folder is the ____.

Correct AnswerverifiedShow Answer

Correct AnswerverifiedShow Answer

If you misplace a patient record, you should ________ your steps from the last place you knew the record's location.

Correct AnswerverifiedShow Answer

A horizontal file that often features doors that flip up and pullout drawers is called a ____.

Correct AnswerverifiedC

Regardless of the filing system used by a medical office, all patient records should be placed in some sort of ________ order.

Correct AnswerverifiedShow Answer

A numeric filing system ____.

Correct AnswerverifiedShow Answer

Two types of files that are good options when space is limited are ____.

Correct AnswerverifiedShow Answer

What is the most common filing system used in a numeric filing system?

Correct AnswerverifiedShow Answer

The first step in the filing process is ____.

Correct AnswerverifiedShow Answer

When recreating a lost patient record, you should note on the record that it is a(n) ________ record.

Correct Answerverifiedduplicate

The most common options for filing equipment are shelves and ________.

Correct AnswerverifiedShow Answer

When patient records are kept electronically, it is important to ________ files to prevent loss of information if the computer's hard drive crashes.

Correct AnswerverifiedShow Answer

Which of the following is a disadvantage of housing files in boxes?

Correct AnswerverifiedShow Answer

Coding by ________ helps to distinguish files within a filing system, such as all patients who are on Medicare.

Correct AnswerverifiedShow Answer

Some medical offices keep older patient records and insurance records in __________ files

Correct AnswerverifiedShow Answer

Which of the following is used when there is a need to distinguish files within a filing system?

Correct AnswerverifiedShow Answer

The final step in the filing process is ____.

Correct AnswerverifiedShow Answer

How often should the office tickler file be checked?

Correct AnswerverifiedShow Answer

To protect the security of filing shelves that are located in a file room, you can ________ the file room.

Correct Answerverifiedlock

Which of the following is a filing system that is best used by only one person at a time?

Correct AnswerverifiedShow Answer

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C

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duplicate

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lock

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