Question 1

In which type of files are patient records stored in a circular fashion and accessed by rotating the files?

Accepted Answer

A)   Vertical files
B)   Compactable files
C)   Rotary circular files
D)   Filing shelves
E)   Lateral filesF) C) and E)
G) A) and B)

Question 2

The heavy cardboard or plastic inserts used to identify a group of file folders in the file drawer are ____.

Accepted Answer

A)   file guides
B)   tabs
C)   file sorters
D)   out guides
E)   file labelsF) B) and E)
G) A) and B)

Question 3

The rules for alphabetizing patient names are known as ________ rules.

Accepted Answer

The answer of The rules for alphabetizing patient names are...

Question 4

The most basic filing supply is the ____.

Accepted Answer

A)   out guide
B)   file sorter
C)   file folder
D)   file guide
E)   folder labelF) A) and B)
G) A) and C)

Question 5

An advantage of storing files as paper files is ____.

Accepted Answer

A)   the original documents are preserved for possible use in legal proceedings
B)   they require very little space to store
C)   they never need to be copied
D)   individual records are easier to find than electronic files
E)   they can usually be stored on-site, even in very large practicesF) B) and D)
G) A) and B)

Question 6

The way patient records are created, filed, and maintained is called a(n)  ____.

Accepted Answer

A)   numeric filing system
B)   sequential order
C)   records management system
D)   alphabetic filing system
E)   alphanumeric filing systemF) B) and C)
G) A) and B)

Question 7

When counting the years in a retention schedule, you should begin counting ____.

Accepted Answer

A)   from the year after the file was produced
B)   from the year the file was produced
C)   from the day the file was closed
D)   two years after the file was produced
E)   six months after the file was producedF) None of the above
G) A) and B)

Question 8

Naming or ________a file is done to enable retrieval and replacement of a patient record.

Accepted Answer

The answer of Naming or ________a file is done to...

Question 9

If a file is misplaced, what can be done to reconstruct it?

Accepted Answer

A)   Duplicate all the information within the file
B)   Avoid putting a note in the file that it is a recollection of information
C)   Contact insurance companies, laboratories, and other providers for copies of original documents
D)   Avoid telling the physician or office staff that the file is lost
E)   Ask the patient to come to the office and record his memories of what was in the fileF) All of the above
G) B) and E)

Question 10

Indexing rules consider each part of a person's name or title as a(n) ________.

Accepted Answer

The answer of Indexing rules consider each part of a...

Question 11

When choosing a storage facility for files, consider a(n)  ____.

Accepted Answer

A)   general storage facility
B)   unused portion of a closet that stores chemicals
C)   corner in the main office
D)   commercial records center
E)   cool, moist area such as a basementF) A) and B)
G) All of the above

Question 12

Who decides which patient files that are inactive or closed to keep in the medical office before sending to storage?

Accepted Answer

A)   Nurse
B)   Office manager
C)   Practitioner
D)   Patient
E)   Medical assistantF) A) and C)
G) B) and C)

Question 13

Files used to keep information such as older patient records or insurance information separate from the primary files are ____.

Accepted Answer

A)   vertical files
B)   supplemental files
C)   tickler files
D)   numeric files
E)   financial filesF) B) and C)
G) B) and E)

Question 14

Some practices install ________ systems to help ensure office security after hours.

Accepted Answer

The answer of Some practices install ________ systems to help...

Question 15

A(n) ________ file is a reminder file that helps a medical practice keep track of important appointments and dates and order supplies on time.

Accepted Answer

The answer of A(n) ________ file is a reminder file...

Question 16

The most reliable way to determine whether a storage site is susceptible to flooding is to ____.

Accepted Answer

A)   ask about previous flooding
B)   visit the area and feel the cardboard boxes for wetness
C)   ask for names of people who have used the facilities to interview
D)   find out how close it is to the nearest body of water
E)   inquire whether the facility has flood insuranceF) D) and E)
G) B) and E)

Question 17

The filing system that is used when patients' names must be kept confidential is ____.

Accepted Answer

A)   alphabetic
B)   numeric
C)   sequential
D)   supplemental
E)   alphanumericF) All of the above
G) D) and E)

Question 18

A numeric filing system should be used when ________ of patient information is an issue.

Accepted Answer

The answer of A numeric filing system should be used...

Question 19

To help prevent possible injury, ________ guidelines for each piece of equipment should be posted prominently in the office.

Accepted Answer

The answer of To help prevent possible injury, ________ guidelines...

Question 20

General filing guidelines include ____.

Accepted Answer

A)   placing all file guides with the same tab position together
B)   storing extra office equipment in the bottom drawer of a file cabinet
C)   avoiding cross-referencing a file whenever possible
D)   allowing extra space for retrieving and replacing files
E)   use all uppercase letters to label files for easier readingF) A) and E)
G) None of the above

Exam 13: Managing Medical Records

General filing guidelines include ____.

Correct AnswerverifiedShow Answer

Indexing rules consider each part of a person's name or title as a(n) ________.

Correct AnswerverifiedShow Answer

Files used to keep information such as older patient records or insurance information separate from the primary files are ____.

Correct AnswerverifiedShow Answer

Naming or ________a file is done to enable retrieval and replacement of a patient record.

Correct AnswerverifiedShow Answer

An advantage of storing files as paper files is ____.

Correct AnswerverifiedShow Answer

A numeric filing system should be used when ________ of patient information is an issue.

Correct AnswerverifiedShow Answer

The heavy cardboard or plastic inserts used to identify a group of file folders in the file drawer are ____.

Correct AnswerverifiedShow Answer

The filing system that is used when patients' names must be kept confidential is ____.

Correct AnswerverifiedShow Answer

When choosing a storage facility for files, consider a(n) ____.

Correct AnswerverifiedShow Answer

The most reliable way to determine whether a storage site is susceptible to flooding is to ____.

Correct AnswerverifiedShow Answer

A(n) ________ file is a reminder file that helps a medical practice keep track of important appointments and dates and order supplies on time.

Correct AnswerverifiedShow Answer

If a file is misplaced, what can be done to reconstruct it?

Correct AnswerverifiedShow Answer

The most basic filing supply is the ____.

Correct AnswerverifiedShow Answer

Who decides which patient files that are inactive or closed to keep in the medical office before sending to storage?

Correct AnswerverifiedShow Answer

To help prevent possible injury, ________ guidelines for each piece of equipment should be posted prominently in the office.

Correct AnswerverifiedShow Answer

The rules for alphabetizing patient names are known as ________ rules.

Correct AnswerverifiedShow Answer

Some practices install ________ systems to help ensure office security after hours.

Correct AnswerverifiedShow Answer

In which type of files are patient records stored in a circular fashion and accessed by rotating the files?

Correct AnswerverifiedShow Answer

When counting the years in a retention schedule, you should begin counting ____.

Correct AnswerverifiedShow Answer

The way patient records are created, filed, and maintained is called a(n) ____.

Correct AnswerverifiedShow Answer

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified